A little luxury. A lot of lovely memories. · Staffordshire & Cheshire
Pamper Party Pit Stop

Before they step aboard

A little care before the sparkle.

A parent or legal guardian must complete and sign one consent form for each child attending. Please read the terms and share any information that helps us care for your child.

Fields marked * are required. Please complete one form for each child attending.

Party details

Please ensure this is the correct date or this could invalidate your form.

Child attending
Parent / guardian

The person completing this form must have parental responsibility.

Allergies & sensitivities
Does your child have any allergies or sensitivities? *
Has your child ever experienced an allergic reaction to beauty products in the past? *
Photography and video consent

At Pamper Party Pit Stop, we love capturing the smiles, special moments, and magical memories created during our Children’s Pamper Parties. With your permission, we may take photographs and/or short video recordings of the children enjoying their pampering experience to showcase our parties. These images or recordings may be used for promotional purposes, including our social media pages, website, and printed marketing materials. Please indicate your preference below:

We respect every family’s choice, and your decision will not affect your child’s participation in the party. No payment or compensation will be provided for the authorised use of photographs or recordings. You may withdraw your consent for future use at any time by contacting Pamper Party Pit Stop. Please note that it may not be possible to remove materials already printed or shared by third parties. Thank you for helping us celebrate and share the special memories made at Pamper Party Pit Stop!

Parent / guardian consent & waiver

At Pamper Party Pit Stop, the safety, wellbeing and comfort of every child are our priority.

1. Activities and potential risks

Activities may include, but are not limited to, mini manicures, gentle skincare treatments and other age-appropriate pampering experiences.

I understand that these activities may involve products containing ingredients that could cause skin irritation, allergic reactions or other sensitivities. I acknowledge that, despite reasonable care and precautions, unexpected reactions or minor injuries may occasionally occur.

2. Allergies and medical information

As the parent or legal guardian, I agree to provide accurate and complete information about any known allergies, skin sensitivities, medical conditions or other relevant concerns that may affect my child's participation. I will provide this information before the party and notify Pamper Party Pit Stop of any changes before the event begins.

I understand that, where a concern is identified, certain products or activities may be avoided or modified to help protect my child's wellbeing.

3. Safety, supervision and liability

I understand that Pamper Party Pit Stop will take reasonable steps to provide a safe, hygienic and appropriately supervised environment for all participating children.

I acknowledge that participation in pampering activities carries some potential risks, including skin irritation, allergic reactions or minor injury.

To the extent permitted by applicable law, I agree that Pamper Party Pit Stop, its owners, employees and representatives will not be held liable for losses, injuries or damages for which liability may lawfully be excluded. Nothing in this form excludes or limits any liability that cannot legally be excluded or limited.

4. Parental consent and supervision

I confirm that I am the parent or legal guardian of the child named on this form and that I give permission for my child to participate in the age-appropriate activities provided by Pamper Party Pit Stop.

I understand that I may not be present throughout the party and consent to my child participating under the supervision of the event staff.

5. Emergency medical assistance

In the event of an emergency, I authorise Pamper Party Pit Stop staff to contact the appropriate emergency services and provide reasonable assistance in accordance with the circumstances. I consent to necessary emergency medical assessment or treatment being sought for my child if I cannot be contacted in time.

I understand that staff will make reasonable efforts to contact me or my nominated emergency contact as soon as practicable.

6. Declaration and agreement

By signing below, I confirm that I have read and understood this form, that the information I have provided is accurate to the best of my knowledge, and that I consent to my child's participation in the activities described above.

I acknowledge that this consent form should be read alongside Pamper Party Pit Stop's applicable terms and conditions.

Signature

Your submission will be saved privately and emailed to info@pamperpartypitstop.co.uk so we can prepare for your child’s party. Read our form privacy notice.

The important details

Terms & conditions

By booking a party with Pamper Party Pit Stop, you confirm that you have read, understood and agreed to the following terms.

1. Booking & Payment

A £75 deposit is required to secure your chosen party date. Your booking will not be confirmed until the deposit has been received.

The remaining balance must be paid in full no later than 7 days before the party date. Failure to make payment by this deadline may result in the cancellation of your booking, with the deposit remaining non-refundable and non-transferable.

2. Parental Consent

A completed consent form must be provided by a parent or legal guardian for every child attending the party.

No child will be permitted to participate in any treatments or activities without a completed and signed consent form.

3. Health, Allergies & Medical Information

Parents or guardians are responsible for providing accurate and up-to-date information regarding any allergies, skin sensitivities, medical conditions, medications, or additional needs on the consent form prior to the party.

If there are any changes to a child’s health, allergies, medication, or circumstances after the consent form has been submitted, it is the parent or guardian’s responsibility to inform Pamper Party Pit Stop before the party begins.

We use child-friendly, age-appropriate products and take reasonable precautions to ensure the safety and wellbeing of all guests. However, Pamper Party Pit Stop cannot accept responsibility for allergic reactions or adverse effects arising from information that has not been disclosed to us in advance.

In the event of a medical emergency, the parent or guardian authorises Pamper Party Pit Stop to seek appropriate medical assistance where reasonably necessary.

4. Supervision

A responsible adult, such as a parent or guardian, must remain at the party address at all times throughout the party.

Due to the limited space inside the Pamper Bus, adult access may be restricted during treatments and activities. Parents and guardians are welcome to access the bus at appropriate times, where space and activities allow.

5. Behaviour & Safety

We aim to provide a fun, safe and respectful environment for every guest.

If a child’s behaviour is considered unsafe, disruptive, or likely to cause harm or distress to themselves or others, a parent or guardian may be asked to intervene.

In exceptional circumstances, a child may be asked to leave the bus temporarily, or for the remainder of the party, where this is necessary to maintain the safety and enjoyment of all guests.

6. Shoes-Off Policy

To maintain high standards of cleanliness and hygiene, all children must remove their shoes before entering the Pamper Bus.

For comfort, we recommend that guests wear socks or bring slippers.

7. Food & Drink Policy

Only food and drinks provided by Pamper Party Pit Stop are permitted onboard the Pamper Bus.

Outside food and drinks are not permitted. This policy helps us maintain hygiene standards, protect the bus and equipment, and ensure the safety and enjoyment of all guests.

8. Travel Policy

Pamper Party Pit Stop is happy to travel from our base in Staffordshire.

Depending on the location of your party, an additional travel fee may apply. Any applicable travel charges will be discussed and agreed upon at the time of booking.

9. Cancellation & Rescheduling

All deposits are non-refundable and non-transferable.

If you need to cancel your booking more than 7 days before the scheduled party date, any additional payments made towards the booking will be refunded, excluding the original deposit.

For cancellations made within 7 days of the party date, the full outstanding balance remains payable.

However, we understand that circumstances can change. Where possible, we are happy to offer the opportunity to reschedule your celebration to an alternative date, subject to availability.

We will always do our best to accommodate your requirements and help ensure that your little VIPs can still enjoy their special celebration.

10. Parking & Access

A safe, flat and suitable parking space must be available at the party address, ideally directly outside or within close proximity to the venue.

For safety reasons, we are unable to park the Pamper Bus on steep, inclined or sloped driveways.

Any parking restrictions, narrow roads, low bridges, height restrictions, restricted access or other potential access issues must be disclosed at the time of booking.

Our Pamper Bus is 8.2 metres long, 2.8 metres wide (including mirrors) and 2.9 metres high, so sufficient space must be available for safe access and parking.

If suitable and safe parking or access is not available upon arrival, we reserve the right to refuse to proceed with the party. In these circumstances, no refund will be issued.

11. Limitation of Liability

We take every reasonable precaution to provide a safe, enjoyable and professional experience for all guests. However, participation in activities and treatments is undertaken at the parent or guardian’s responsibility.

To the fullest extent permitted by law, Pamper Party Pit Stop, its owners and team members will not be liable for any accidental injury, loss or damage arising during the party, except where such liability cannot legally be excluded, including where caused by proven negligence.

By confirming your booking, you acknowledge that you have read, understood and agreed to these Terms & Conditions, including the booking, payment, cancellation, consent, health, supervision, parking and safety requirements outlined above. Pamper Party Pit Stop reserves the right to update these Terms & Conditions. The terms applicable to your booking are those in effect when your booking is confirmed.